Birmingham Community Sunday League Constitution and Rules
- The league shall be called Birmingham Community Sunday League (the “League”)
The objects of the League shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same.
The League will affiliate on an annual basis to the Birmingham County FA.
- Status of Rules
These rules (the “League Rules”) form a binding agreement between each member of the League.
- Rules and Regulations
(a) The members of the League shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the League are carried out in accordance with the Rules and Regulations of The Football Association Limited (“The FA”), Birmingham County Football Association to which the League is affiliated (“Parent County Association”) and Competitions in which the League participates, for the time being in force.
(b) No alteration to the League Rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the League Rules.
(c) The League will also abide by The FA’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.
- League Membership
(a) The members of the League from time to time shall be those persons listed in the register of members (the “Membership Register”) which shall be maintained by the League Secretary.
(b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the League. Election to membership shall be at the discretion of the League Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time.
An appeal against refusal may be made to the League Committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
(c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(d) The FA and Parent County Association shall be given access to the Membership Register on demand.
- Annual Membership Fee
(a) An annual fee payable by each member shall be determined from time to time by the League Committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.
(b) The League Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfill the objects of the League.
- Resignation and Expulsion
(a) A member shall cease to be a member of the League if, and from the date on which, he/she gives notice to the League Committee of his/her resignation. A member whose annual membership fee or further subscription is more than two (2) months in arrears shall be deemed to have resigned.
(b) The League Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the League for them to remain a member. An appeal against such a decision may be made to the League Committee in accordance with the Complaints Procedure in force from time to time.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the League (the “League Property”).
- League Committee
(a) The League Committee shall consist of the following League Officers: Chairperson, Vice Chairperson, Treasurer, Secretary and Minutes Secretary and up to five other members, elected at an Annual General Meeting.
(b) Each League Officer and League Committee Member shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of League Officer at any time. The League Committee shall be responsible for the management of all the affairs of the League.
Decisions of the League Committee shall be made by a simple majority of those attending the League Committee meeting. The Chairperson of the League Committee meeting shall have a casting vote in the event of a tie.
Meetings of the League Committee shall be chaired by the Kamal Uddin or in their absence the Areeb Khan.
The quorum for the transaction of business of the League Committee shall be three.
(c) Decisions of the League Committee of meetings shall be entered into the Minute Book of the League to be maintained by the League Secretary.
(d) Any member of the League Committee may call a meeting of the League Committee by giving not less than seven days’ notice to all members of the League Committee. The League Committee shall hold not less than four meetings a year.
(e) An outgoing member of the League Committee may be re-elected. Any vacancy on the League Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining League Committee members and approved by a simple majority of the remaining League Committee members.
(f) Save as provided for in the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the League Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the League Rules.
(g) The position of a League Officer shall be vacated if such person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football League.
- Annual and Extraordinary General Meetings
(a) An AGM shall be held in each year to:
(i) receive a report of the activities of the League over the previous year;
(ii) receive a report of the League’s finances over the previous year;
(iii) elect the members of the League Committee; and
(iv) consider any other business.
(b) Nominations for election of members as League Officers or as members of the League Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the League, to the League Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the League Secretary not less than 21 days before the meeting.
(c) An EGM may be called at any time by the League Committee and shall be called within 21 days of the receipt by the League Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
(e) The quorum for a General Meeting shall be
(i) The Chairperson, or in their absence a member selected by the League Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
(ii) The League Secretary, or in their absence a member of the League Committee, shall enter Minutes of General Meetings into the Minute Book of the League.
- League Teams
At its first meeting following each AGM the League Committee shall appoint a League member to be responsible for each of the League’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the League Committee at its last meeting prior to an AGM a written report of the activities of the team.
- League Finances
(a) A bank account shall be opened and maintained in the name of the League (the “League Account”). Designated account signatories shall be the League Chairperson, the League Secretary and the Treasurer. No sum shall be drawn from the League Account except by cheque signed by two of the three designated signatories. All monies payable to the League shall be received by the Treasurer and deposited in the League Account.
(b) The League Property shall be applied only in furtherance of the objects of the League. The distribution of profits or proceeds arising from the sale of League Property to members is prohibited.
(c) The League Committee shall have the power to authorise the payment of remuneration and expenses to any member of the League (although a League shall not remunerate a member for playing) and to any other person or persons for services rendered to the League.
(d) The League may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Leagues as provided for in the Finance Act 2002.
(e) The League may also in connection with the sports purposes of the League:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the League Committee without the person concerned being present;
(iii) pay for reasonable hospitality for visiting teams and guests; and
(iv) indemnify the League Committee and members acting properly in the course of the running of the League against any liability incurred in the proper running of the League (but only to the extent of its assets).
(f) The League shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the League.
The League must retain its accounting records for a minimum of six years.
(g) The League shall prepare an annual “Financial Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting.
A copy of any Financial Statement shall, on demand, be forwarded to The FA.
(h) The League Property, other than the League Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (“the Custodians”), who shall deal with the League Property as directed by decisions of the League Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
(i) The Custodians shall be appointed by the League in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
(j) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the League Committee. The League shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any League Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
(k) The Custodians shall be entitled to an indemnity out of the League Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
(a) A resolution to dissolve the League shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the League Committee shall be responsible for the winding up of the assets and liabilities of the League.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the League shall be transferred to another League, a Competition, the Parent County Association or The FA for use by them for related community sports.
Football is the national game. All those involved with the game at every level and whether as a player, match official, coach, owner or administrator, have a responsibility, above and beyond compliance with the law, to act according to the highest standards of integrity, and to ensure that the reputation of the game is, and remains, high.
Codes of Conduct are in place at this League to ensure that individuals are aware of the Leagues expectations.
The League will act upon all disciplinary matters concerning The League or an individual within The League in compliance with both League and Birmingham County FA guidelines.